About the Team

The Variables team specializes in relocation project management, delivering seamless workplace transitions for a wide variety of clients. From corporate office moves to space configurations, we bring structure, clarity and precision to every project. We take pride in exceeding expectations, representing Visions’ original service line with expertise, care and a client-first mindset.

About the Role

As a Senior Project Manager, you will be the primary point of contact for relocation clients and the leader driving project execution. This role blends strategic client service with hands-on project delivery. Success requires a calm, confident approach, strong organizational skills, financial acumen, and the ability to thrive in fast-paced, multi-faceted environments.

Position Goals

• Deliver outstanding client satisfaction throughout each project.

• Drive consistent execution using Visions’ project framework.

• Manage budgets effectively, balancing client expectations with cost efficiency.

• Meet or exceed all agreed-upon project KPI’s.

• Champion team collaboration and cross-company partnership.

Role/Responsibilities

• Serve as the single point of contact for all client activities and communications.

• Establish and maintain strong relationships, aligning expectations across all stakeholders.

• Develop and implement project plans and budgets in partnership with clients and vendors.

• Track financials, review invoices, and ensure projects are delivered on budget.

• Manage workflows, timelines and deliverables, ensuring all details are tracked and documented.

• Lead planning meetings and coordinate with clients, vendors, contractors and stakeholders.

• Ensure compliance with client and Visions’ standards, including safety, security and policy requirements.

• Oversee vendor and contractor performance; evaluate and ensure quality of service.

• Prepare project status updates, financial tracking, and due diligence documentation.

• Proactively identify and resolve project-related issues.

• Mentor and train project coordinators, building team capability.

• Uphold company policies regarding time, expenses, ethics and professional standards.

About You

You are ready to take on your next challenge in a role where no two days look alike. You thrive on bringing order to complexity, and you approach each project with confidence, curiosity, and a focus on delivering results. You’re both a self-starter who takes initiative and a strong team player, balancing independence with collaboration. You are financially savvy, detail-oriented, and motivated by seeing projects delivered on time, on budget, and beyond client expectations. Above all, you take pride in a job done exceptionally well.

Requirements

• 5+ years of project management experience in relocation, construction, furniture or facilities.

• 3+ years of vendor management experience.

• 2+ Years in a lead, supervisory, or management role.

• Intermediate to advanced knowledge and experience with Microsoft Office

• High school diploma required; additional education and certifications preferred.

• Willingness to travel across the Bay Area and work nights/weekends as project requires.

Qualification/ Skills

• Stellar organization skills with strong analytical skills

• Excellent written and verbal communication skills

• Financial acumen and experienced managing budgets.

• Ability to work autonomously

• Proven ability to manage multiple projects simultaneously with a high attention to detail.

• Strong knowledge of architectural drawings, office furniture, and space planning concepts

• Top-notch interpersonal skills with the ability to interact with executive level external and internal clients

About Visions

Visions Management, founded in 2007, is a certified woman-owned business dedicated to reimagining the experience of workplace transitions, move management, space planning, FF&E, technology coordination, asset management, and decommissioning services. We partner with clients across corporate, life sciences, healthcare, education, and public-sector environments to deliver innovative, service-oriented solutions.

Recognized for our growth and workplace culture, we are proud to be a 3x Inc. 5000 honoree, named among the North Bay Business Journal’s Best Places to Work and the San Francisco Business Times’ Fastest Growing Companies, and to hold an EcoVadis Silver Medal for our commitment to sustainability, ethical business practices, and social responsibility.

We believe our people are our greatest strength. Our diverse team brings expertise from a wide range of industries, and we foster a culture where creativity, inclusion, continued learning, and collaboration thrive. As a family-first company, we support professional and personal growth through training, coaching, and opportunities to bring new ideas to life.

We look forward to learning more about you and how you can help us continue to make workplace transitions seamless and impactful.